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2021 ACE Club Volleyball Tournaments

Registration for all events will be available via AES starting October 1, 2020.
Click the tournament name to view more information.
 
DATE TOURNAMENT LOCATION DIVISIONS* SANCTION
Jan 16-17 Maroon and Orange Classic Roanoke, VA G 13C-18C JVA
Jan 23-24 Blizzard Blast Virginia Beach, VA G 12C-18C JVA
Feb 6-7 ACPL Greensboro AAU Bid Greensboro, NC

G 13C-18C

G 13O-18O

AAU
Feb 13-14 Mountaineer Super Regional Morgantown, WV G 13C-17C AAU
Feb 20-21 Maroon and Orange Winterfest Roanoke, VA G 13C-18C JVA
Mar 6-7 *NEW* AAU Virginia Beach Grand Prix Virginia Beach, VA

G 12C-18C

G 14O-18O

AAU
Mar 6-7 AAU West Virginia Grand Prix Inwood, WV G 13C-18C AAU
Mar 20-21 Maroon and Orange Spring Fling Roanoke, VA G 13C-18C JVA
Mar 27-28 ACPL Roanoke AAU Bid Roanoke, VA

G 13C-18C

G 13O-18O

AAU
Apr 17-18 ACPL Richmond AAU Bid Richmond, VA

G 13C-18C

G 13O-18O

AAU
Apr 24-25 AAU Rocky Mount Grand Prix Rocky Mount, NC

G 12C-18C

G 13O-18O

B 14 16 18

AAU
May 1-2 Atlantic Coast Grand Prix Virginia Beach, VA

G 12C-18C

G 14O-18O

AAU
May 15-16 ACPL Championship AAU Bid Richmond, VA

G 13C-18C

G 13O-18O

B 14 16 18

AAU
May 29-30 Maroon and Orange Super Regional Roanoke, VA G 13C-18C AAU

 

* G=Girls Division B=Boys Division C=Club Division O=Open Division
Note that divisions have the potential to be combined if necessary in order to provide the best overall experience. While we hope to fill each division, this is never something that we can guarantee. If divisions are combined, we will combine within the same type of division - open or club. We will not combine divisions based on age unless absolutely necessary. For example, 14C and 15C have the potential to be combined rather than 14C and 14O.

Below is general information pertaining to all of our two-day events. For specifics regarding each tournament, click the event title above to go to the AES tournament info page.

TO ENSURE THE PROPER STAFF RECEIVE TOURNAMENT UPDATES, HAVE EACH MEMBER DO THE FOLLOWING

During the club season, we communicate with clubs and teams via AES messaging registered teams. To decrease the risk of missing out on important tournament updates and information, follow the instructions below.

(1) Every email address that should receive information for a team will need to be associated with an AES account tied to the registered team. Otherwise AES is unable to send emails regardless if it is plugged into a roster. Aka, each email must have opted in to receiving AES emails.

(2) If the email address is associated with an AES account, check that the account settings show the account as "opted in" to receiving emails from AES.

(3) Add info@advancedeventsystems.com and atlanticcoastevents.volleyball@gmail.com to your list of contacts within your email service provider.

(4) Double check that your email server does not have any set rules that would block emails such as the ones sent through AES.

For example, plugging in a coach’s email address to a roster will not ensure that they receive our emails if the steps above have not been applied.

PAYMENT AND ENTRY FORM REQUIREMENTS

$600 per team for clubs with 1-2 teams entered in the same event.

$575 per team for clubs with 3-5 teams participating in the same event event.

$550 per team for clubs with 6 or more teams participating in the same event.

Payments and signed entry forms are due by two Saturdays prior to each event.

Team statuses will be changed to accepted in AES by ACE staff shortly after payment is received and as space allows. Priority will be given first by payment date and second by registration date. Registration does not guarantee acceptance into an event.

ROSTER REQUIREMENTS

Rosters are to be entered in AES by the Saturday prior to the event. A $20 late fee will be applied if rosters are turned in past the deadline.

An adult club representative of each team must checkin the team prior to their first match by turning in a printed and signed AES roster specific to the event to the Tournament Director at the team's venue prior to playing.

See roster requirements below based on each sanction type.

FORMAT

All events are two-day events. The first day will consist of pool play. The format of pool play per division will be determined by the number of teams registered and accepted into that division. The second day will be single elimination playoffs with a consolation game if needed. The results of pool play will determine placement of each team in the playoffs. Each match will be the best of three sets with the first two sets to 25 and the third set to 15. No cap. Each team will be guaranteed five matches.

SEEDING

We do our best to rank appropriately so that every team has the opportunity to have an enjoyable experience. We look at overall results. If a team is playing up a division, they will be ranked after all of the other teams within the age bracket unless we have results from previous tournaments for them within the same age bracket.

DIVISIONS

See each tournament for division specifics. Note that divisions have the potential to be combined if necessary in order to provide the best overall experience. While we hope to fill each division, this is never something that we can guarantee. 

WAVES

Each event will consist of an AM wave and PM wave. Information regarding which divisions are within which waves will be available the week of the tournament as the schedule is created. This will depend on the number of teams within each division.

SCHEDULES

The schedule will be finalized and sent out to club directors and coaches by the Wednesday evening prior to the tournament. You will be able to follow the schedule via AES once it goes live online. Please note that if you ask for this information in advance regarding the schedule, we will not be able to satisfy your request. We appreciate your patience and understanding as we wait to see how the divisions develop. Doors will open at 7AM with the first match of each day taking place at 8AM unless otherwise updated for a specific event.

SPECIFIC EVENT AND VENUE INFORMATION 

Specific information for spectators and teams for each event, such as parking, facility policies, COVID related policies,  schedule link, etc will be provided within an event document once the schedule goes live on AES. All coaches and club directors set up to receive emails via AES will receive this document to share with their teams. It will also be uploaded as a link on each event's AES page.

EVENT SANCTIONS

IT IS THE RESPONSIBILITY OF THE CLUB AND COACHES TO MAKE SURE EACH TEAM AND INDIVIDUAL COMPLIES WITH THE SANCTION POLICIES PRIOR TO THE TOURNAMENT WEEKEND. IF NOT, UNFORTUNATELY, THE TEAM OR INDIVIDUAL WILL NOT BE ALLOWED TO PARTICIPATE.

PREVENTATIVE COVID PROCEDURES

We will take every precaution to do the best we can to keep everyone safe with COVID. How we handle each event will be based on the continuing situation, the current state guidelines, and facility guidelines. Hence, the procedure outlined below is subject to change.

As of 9/27/2020, here is what we have in place. *Subject to change.*

We plan to accept spectators/parents but most likely on a limited basis.

When possible, we will provide a separate entrance and exit. This will depend on the venue of each event.

Temperature checks will happen at the entrance.

Masks will be required by spectators/parents and anyone else when not playing or reffing with a whistle.

Refs will have protocols that they will have teams follow. For example, no hand shaking, wiping down the ball between matches, etc.

We will provide wipes at the ref tables and encourage teams to wipe down their benches and the ref area between sets and after matches.

Anything specific to each event will be included in the event information sheet created and shared the Wednesday prior to the tournament weekend.

We appreciate your cooperation to make this possible!

AAU SANCTIONED EVENT TEAM REQUIREMENTS PER AAU POLICIES

All participating clubs, athletes, and adults (coaches, team representatives, etc) must be AAU members and on the roster.

If your club, coaches, and athletes are not AAU members but wish to participate in this tournament, click here to find more information on becoming AAU members. If this is the only thing holding your team back from registering, please reach out to see if we can help.

AAU ROSTER REQUIREMENTS

Rosters are to be entered in AES for each event by the Saturday prior to the tournament weekend. Each roster should include the following:

(1) The names of all adults that will be on the bench and participating athletes.

(2) An AAU membership number for all individuals. If your roster does not not show membership numbers for everyone listed, check on the status of the individual with AAU and that all information needed has been integrated into AES appropriately.

(3) “Yes” or other form of confirmation in the column titled “BG Screen. Ver.” for all adults. 

(4) Jersey numbers and birthdays for all participating athletes.

NOTE Plugging in a coach's email address does not ensure that they will receive tournament emails as they must opt-in with whichever email is being used to receive AES emails. Read the section above that goes over ensuring everyone receives the proper emails. COACHES, I would suggest you check with your Club Directors to make sure you are receiving appropriate information. The sooner the better so that no important information is missed.

TEAM CHECK-IN REQUIREMENT

Check-in will be the Saturday of each tournament prior to each team's first match. If your roster does not not show membership numbers for everyone listed, check on the status of the individual with AAU and that all information needed has been integrated into AES appropriately.

An adult club representative of each team must turn in a printed and signed AES roster specific to this event to the Tournament Director at the team's venue prior to playing. If the roster is not showing an individual's AAU membership number and you have not been able to resolve this issue prior to team checkin, please bring a copy of your team's AAU roster IN ADDITION to the AES roster to prove the individual with missing information does in fact have a valid AAU membership.

Click here if you need information on how to create, update and print a team roster.

JVA SANCTIONED EVENT TEAM REQUIREMENTS PER JVA POLICIES

THIS IS WHERE A LOT OF TEAMS RAN INTO ISSUES LAST SEASON! PLEASE, MAKE SURE YOUR TEAMS ARE ALL SET IN ADVANCE.

APPROPRIATE BACKGROUND SCREEN AND TRAINING

Any adult on the bench and participating athlete MUST be on the signed roster turned in at team check-in.

All adults listed on the roster must complete the Background Screen and APS training unless they have a USAV screen and Safe Sport certification. Here is what each adult on the roster will need to do in order to be ready for all JVA-sanctioned events this season.

(1) If the individual is a JVA member and has a current background screening through 2021, they are all set!

(2) If the individual has a USAV membership, their USAV background screen and Safe Sport certification is sufficient and they will not need to take the JVA training. HOWEVER, action is still needed. EITHER the individual will need to go to JVA Registration and do the following: click on the affiliations page, select USAV, and enter in their USAV number. OR someone with the club can email JVA directly a list of all adults on their teams' rosters with the First Name, Last Name, and USAV number of each individual. That list can be sent to members@jvavolleyball.org

(3) If the individual does NOT have a current background screen and training through USAV or JVA, they will need a background screening and APS training.

A JVA screening is good for two years. If done within this last year, they are already set! If not, they will need to do this in order to meet JVA policy. Please, make sure to complete this step early enough to be current come game day.

PREPARE THE REQUIRED PAPERWORK IN ADVANCE

JVA Participant Release and Liability Form for each participating athlete. Coaches need to have these on them at all times at JVA event. Hard or electronic copies. 

Medical Release/Waiver Form for each participating athlete. USAV/AAU forms are allowed. Coaches need to have these on them at all times at JVA events. Hard or electronic copies. 

JVA Coaches Event Sign-In Form for each participating team. This is part of team check-in with every JVA event.

AES Event-Specific Roster for each participating team. See more under “Roster Requirements.” This is part of team check-in with every ACE event.

JVA ROSTER REQUIREMENTS

Rosters are to be entered in AES for each event by the Saturday prior to the tournament weekend. Each roster should include the following:

(1) Any adult that will be on the bench and any participating athlete.

(2) For all adults, “Yes” or other form of confirmation in the column titled “BG Screen. Ver.”

(3) Jersey numbers and birthdays for all participating athletes.

NOTE Plugging in a coach's email address does not ensure that they will receive tournament emails as they must opt-in with whichever email is being used to receive AES emails. Read the section above that goes over ensuring everyone receives the proper emails. COACHES, I would suggest you check with your Club Directors to make sure you are receiving appropriate information. The sooner the better so that no important information is missed.

TEAM CHECK-IN REQUIREMENT

Check-in will be the Saturday of each tournament prior to each team's first match. If your roster does not not show membership numbers for everyone listed, check on the status of the individual with AAU and that all information needed has been integrated into AES appropriately.

An adult club representative of each team must turn in a printed and signed AES roster specific to this event to the Tournament Director at the team's venue prior to playing.

Click here if you need information on how to create, update and print a team roster.

REFUND POLICY
 
Prior to four weeks. - Full refund.
Two to Four weeks out. - 50% of entry refunded if drop.
Two weeks out or less. - No refund.
 

If for some reason your team needs to drop, we greatly appreciate an update as soon as possible. Teams that have not made payments by the due date are eligible for an automatic drop.

If  we must cancel an event due to COVID-19 and/or government regulations, please understand that we have your club’s best interest at heart. The amount of reimbursement will depend on venue policies and expenses incurred.



Coaches and Club Directors, for any specific tournament questions email us at atlanticcoastevents.volleyball@gmail.com.

CLUB DIRECTORS OR COACHES LOOKING FOR UPDATES REGARDING 2020 ACE EVENTS DURING THE PANDEMIC

Club Directors and Coaches,

All ACE events from March 14th through the end of May were cancelled due to the COVID19 pandemic. 

Emails regarding refunds went out on April 28th via AES messaging to those email addresses of club directors and head coaches associated with paid teams in AES for each specific event. Club directors received instructions on how to select their refund option. Coaches received an email to notify that a decision was made and club directors are to take action.

If you are the CLUB DIRECTOR of a team or teams who had registered and paid for an event that was cancelled due to COVID-19, please, email us with the tournament in question and your club name.

Thank you again to everyone who was patient and understanding during this process. We hope that you are staying healthy and well during this time. We will see you in 2021 for the next club season!

Sincerely,
Megan Robert
ACE Director of Communications
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