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2021 ACE Club Volleyball Tournaments

Registration for all events will be available via AES starting October 1, 2020.
Click the tournament name to view more information.
 
DATE TOURNAMENT LOCATION DIVISIONS* SANCTION FORMAT HOUSING
Jan 16-17 Maroon and Orange Classic Roanoke, VA G 13C-18C JVA Two Day YES
Jan 23-24 Blizzard Blast Virginia Beach, VA G 12C-18C JVA Two Day YES
Jan 23 Commonwealth Series 1 Virginia Beach, VA

U11/12

U13/14

U15/16

JVA One Day NO
Feb 6-7 ACPL Greensboro Grand Prix Greensboro, NC

G 13C-18C

G 13O-18O

AAU Two Day YES
Feb 13-14 Mountaineer Super Regional Morgantown, WV G 13C-17C AAU Two Day YES
Feb 13-15 The St. James AAU Grand Prix Springfield, VA

G 12C-18C

G 14O-18O

B 14 16 18

AAU Three Day Coming soon.
Feb 20-21 Maroon and Orange Winterfest Roanoke, VA G 13C-18C JVA Two Day YES
Feb 20 Commonwealth Series 2 Hampton Roads Area of VA

U11/12

U13/14

U15/16

JVA One Day NO
Mar 6-7 *NEW* AAU Virginia Beach Grand Prix Virginia Beach, VA

G 12C-18C

G 14O-18O

AAU Two Day YES
Mar 6 Commonwealth Series 3 Virginia Beach, VA

U11/12

U13/14

U15/16

JVA One Day NO
Mar 6-7 AAU West Virginia Grand Prix Inwood, WV G 13C-18C AAU Two Day YES
Mar 20-21 Maroon and Orange Spring Fling Roanoke, VA G 13C-18C JVA Two Day YES
Mar 27-28 ACPL Roanoke Grand Prix Roanoke, VA

G 13C-18C

G 13O-18O

AAU Two Day YES
Apr 10 Commonwealth Series 4 Hampton Roads Area of VA

U11/12

U13/14

U15/16

JVA One Day NO
Apr 17-18 ACPL Richmond Grand Prix Richmond, VA

G 13C-18C

G 13O-18O

AAU Two Day YES
Apr 24-25 AAU Rocky Mount Grand Prix Rocky Mount, NC

G 12C-18C

G 13O-18O

B 14 16 18

AAU Two Day YES
May 1-2 Atlantic Coast Grand Prix Virginia Beach, VA

G 12C-18C

G 14O-18O

AAU Two Day YES
May 15-16 ACPL Championship Grand Prix Richmond, VA

G 13C-18C

G 13O-18O

B 14 16 18

AAU Two Day YES
May 29-30 Maroon and Orange Super Regional Roanoke, VA G 13C-18C AAU Two Day YES

 

* G=Girls Division B=Boys Division C=Club Division O=Open Division
Note that divisions have the potential to be combined if necessary in order to provide the best overall experience. While we hope to fill each division, this is never something that we can guarantee. If divisions are combined, we will combine within the same type of division - open or club. We will not combine divisions based on age unless absolutely necessary. For example, 14C and 15C have the potential to be combined rather than 14C and 14O.

TO ENSURE THE PROPER STAFF RECEIVE TOURNAMENT UPDATES, HAVE EACH MEMBER DO THE FOLLOWING

During the club season, we communicate with clubs and teams via AES messaging registered teams. To decrease the risk of missing out on important tournament updates and information, follow the instructions below.

(1) Every email address that should receive information for a team will need to be associated with an AES account tied to the registered team. Otherwise AES is unable to send emails regardless if it is plugged into a roster. Aka, each email must have opted in to receiving AES emails.

(2) If the email address is associated with an AES account, check that the account settings show the account as "opted in" to receiving emails from AES.

(3) Add info@advancedeventsystems.com and atlanticcoastevents.volleyball@gmail.com to your list of contacts within your email service provider.

(4) Double check that your email server does not have any set rules that would block emails such as the ones sent through AES.

For example, plugging in a coach’s email address to a roster will not ensure that they receive our emails if the steps above have not been applied.

ROSTER REQUIREMENTS

Rosters are to be entered in AES by the Saturday prior to the event. A $20 late fee will be applied if rosters are turned in past the deadline.

An adult club representative of each team must checkin the team prior to their first match by turning in a printed and signed AES roster specific to the event to the Tournament Director at the team's venue prior to playing.

Read through the proper sanction policies for roster requirements. AAU or JVA

SEEDING

We do our best to rank appropriately so that every team has the opportunity to have an enjoyable experience. We look at overall results. If a team is playing up a division, they will be ranked after all of the other teams within the age bracket unless we have results from previous tournaments for them within the same age bracket.

DIVISIONS

See each tournament for division specifics. Note that divisions have the potential to be combined if necessary in order to provide the best overall experience. While we hope to fill each division, this is never something that we can guarantee. 

SCHEDULES

The schedule will be finalized and sent out to club directors and coaches by the Wednesday evening prior to the tournament. You will be able to follow the schedule via AES once it goes live online. Please note that if you ask for this information in advance regarding the schedule, we will not be able to satisfy your request. We appreciate your patience and understanding as we wait to see how the divisions develop. Doors will open at 7AM with the first match of each day taking place at 8AM unless otherwise updated for a specific event.

SPECIFIC EVENT AND VENUE INFORMATION 

Specific information for spectators and teams for each event, such as parking, facility policies, COVID related policies,  schedule link, etc will be provided within an event document once the schedule goes live on AES. All coaches and club directors set up to receive emails via AES will receive this document to share with their teams. It will also be uploaded as a link on each event's AES page.

EVENT SANCTIONS

IT IS THE RESPONSIBILITY OF THE CLUB AND COACHES TO MAKE SURE EACH TEAM AND INDIVIDUAL COMPLIES WITH THE SANCTION POLICIES PRIOR TO THE TOURNAMENT WEEKEND. IF NOT, UNFORTUNATELY, THE TEAM OR INDIVIDUAL WILL NOT BE ALLOWED TO PARTICIPATE.

Click here to read AAU-sanctioned event policies.

Click here to read JVA-sanctioned event policies.

HOUSING INFORMATION

Showcase, LLC has been selected to be housing service for all 2021 ACE events other than the AAU Rocky Mount Grand Prix hosted by AAU. Several hotels are sponsoring these events and have partnered with Showcase to make housing arrangements for you team run smoothly.

Click the appropriate tournament link in the table above under "Housing" to book your rooms or to contact Showcase Management with any housing questions. Make sure to complete the team request form so that Showcase can get your team set up for the any of the following events.

We encourage teams to go through Showcase, LLC as they have contracts with the hotels to guarantee you a 48-hour cancellation policy whereas hotels rarely do this for individual bookings. They can also provide assistance as needed whereas they won't be able to assist you with any issues you might run into if making arrangements on your own.

PREVENTATIVE COVID PROCEDURES

We will take every precaution to do the best we can to keep everyone safe with COVID. How we handle each event will be based on the continuing situation, the current state guidelines, and facility guidelines. Hence, the procedure outlined below is subject to change.

As of 9/29/2020, here is what we have in place. *Subject to change.*

At this time we are planning to allow one spectator per athlete to keep the spectator numbers down while allowing athletes to be supported with family members. We will all have to be flexible as this is an ever changing situation and we may move up and down.

When possible, we will provide a separate entrance and exit. This will depend on the venue of each event.

Temperature checks will happen at the entrance.

Masks will be required by spectators/parents and anyone else when not playing or reffing with a whistle.

Refs will have protocols that they will have teams follow. For example, no hand shaking, wiping down the ball between matches, etc.

We will provide wipes at the ref tables and encourage teams to wipe down their benches and the ref area between sets and after matches.

Anything specific to each event will be included in the event information sheet created and shared the Wednesday prior to the tournament weekend.

We appreciate your cooperation to make this possible!

ONE-DAY EVENT SPECIFIC INFORMATION

PAYMENT AND ENTRY FORM REQUIREMENTS

$200 per team.

Payments and signed entry forms are due by two Saturdays prior to each event.

Team statuses will be changed to accepted in AES by ACE staff shortly after payment is received and as space allows. Priority will be given first by payment date and second by registration date. Registration does not guarantee acceptance into an event.

FORMAT 

Teams will start in pools with placement based on each team's record. The results of pool play will determine placement of each team in single elimination playoffs. This is subject to change per division based on the number of teams registered.

All matches will be the best of three sets with the first two sets to 25 and the third set to 15. No cap.

Each team is guaranteed five matches.

TWO-DAY EVENT SPECIFIC INFORMATION

PAYMENT AND ENTRY FORM REQUIREMENTS

$600 per team for clubs with 1-2 teams entered in the same event.

$575 per team for clubs with 3-5 teams participating in the same event event.**

$550 per team for clubs with 6 or more teams participating in the same event.**

Payments and signed entry forms are due by two Saturdays prior to each event.

Team statuses will be changed to accepted in AES by ACE staff shortly after payment is received and as space allows. Priority will be given first by payment date and second by registration date. Registration does not guarantee acceptance into an event.

**DISCLAIMER: A deposit of $600 per team will be required with the discounted rate refunded within two weeks from the event after all payments have been made and teams from your club participating are solidified. If you pay via AES, the amount will be refunded to the card used. If you pay via check, a check for the discounted amount will be made out to your club and sent to the address on the entry form unless we hear you need this done differently. You can reach us via email to notify of this at atlanticcoastevents.volleyball@gmail.com.

FORMAT

The first day will consist of pool play. The format of pool play per division will be determined by the number of teams registered and accepted into that division. The second day will be single elimination playoffs with a consolation game if needed. The results of pool play will determine placement of each team in the playoffs. Each match will be the best of three sets with the first two sets to 25 and the third set to 15. No cap. Each team will be guaranteed five matches.

WAVES

Each event will consist of an AM wave and PM wave. Information regarding which divisions are within which waves will be available the week of the tournament as the schedule is created. This will depend on the number of teams within each division.

THREE-DAY EVENT SPECIFIC INFORMATION

PAYMENT AND ENTRY FORM REQUIREMENTS

$800 per team.

FORMAT

The first two days will consist of pool play. The format of pool play per division will be determined by the number of teams registered and accepted into that division. The third day will be single elimination playoffs with a consolation game if needed. The results of pool play on the first day will determine placement of each team for the second day of pool play. The results of pool play on the second day will determine placement of each team on the third day for playoffs. Each match will be the best of three sets with the first two sets to 25 and the third set to 15. No cap. Each team will be guaranteed seven matches.

WAVES

Each event will consist of an AM wave and PM wave. Information regarding which divisions are within which waves will be available the week of the tournament as the schedule is created. This will depend on the number of teams within each division.

REFUND POLICY
 
Prior to four weeks. - Full refund.
Two to Four weeks out. - 50% of entry refunded if drop.
Two weeks out or less. - No refund.
 

If for some reason your team needs to drop, we greatly appreciate an update as soon as possible. Teams that have not made payments by the due date are eligible for an automatic drop.

If  we must cancel an event due to COVID-19 and/or government regulations, please understand that we have your club’s best interest at heart. The amount of reimbursement will depend on venue policies and expenses incurred.



Coaches and Club Directors, for any specific tournament questions email us at atlanticcoastevents.volleyball@gmail.com.

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