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2022 ACE CLUB VOLLEYBALL TOURNAMENTS

Registration for all events will be available via AES starting September 1, 2021.

It is the responsibility of the club representative registering teams and signing the entry form to READ through this page and to make sure that all of the appropriate steps are taken in order for their club, team, adults listed on the roster, and athletes listed on the roster to meet all requirements for participating prior to the event date.

STEPS TO TAKE IN ORDER TO PREPARE FOR EACH EVENT

Scroll through the page or click the specific step below to view the specific instructions and information per step.

STEP 1: REGISTER ON AES USING THE LINKS PROVIDED IN THE TABLE BELOW

STEP 2: SET EVERYONE UP APPROPRIATELY TO RECEIVE COMMUNICATION VIA AES MESSAGING

STEP 3: GO THROUGH THE SANCTION (AAU vs. JVA) CHECKLIST TO ENSURE YOU MEET SANCTION REQUIREMENTS

STEP 4: SUBMIT YOUR PAYMENT(S)

STEP 5: SUBMIT A SIGNED VERSION OF THE EVENT-SPECIFIC ENTRY FORM FROM AES FOR YOUR CLUB

STEP 6: BOOK HOUSING IF TRAVELING FROM OUT OF TOWN

STEP 7: SUBMIT YOUR EVENT-SPECIFIC TEAM ROSTER(S) IN AES

STEP 8: PRINT & SIGN A COPY OF EACH TEAM’S EVENT-SPECIFIC AES ROSTER

STEP 9: TEAM CHECK IN

FOR OTHER GENERAL EVENT INFORMATION CLICK HERE

 

STEP 1: REGISTER ON AES USING THE LINKS PROVIDED IN THE CHART

Click the tournament name to view on AES.

Events in red are AAU-sanctioned. Events in blue are JVA-sanctioned.

DATE TOURNAMENT LOCATION DIVISIONS* SANCTION FORMAT EVENT HOUSING LINK
Jan 8-9

AAU Rocky Mount Super Regional

(Hosted by AAU)

Rocky Mount, NC

G 12-18

B 14 16 18

AAU Two Day YES**
Jan 15-16 Maroon and Orange Classic Roanoke, VA G 13C-18C JVA Two Day YES
Jan 22-23 Blizzard Blast Virginia Beach, VA

G 12C-18C

JVA

Two Day

One Day for U12

YES***

Jan 29-30 AAU Horizon's Edge Grand Prix Harrisonburg, VA G 12C-18C AAU Two Day YES
Jan 29 Commonwealth Series 1

Hampton Roads Area of VA

G U11/12

G U15/16

B U16 & U18

JVA One Day NO
Jan 30 Commonwealth Series 1 Hampton Roads Area of VA

G U13/14

G U17/18

JVA One Day NO
Feb 5-6 ACPL Greensboro Grand Prix

Greensboro, NC

G 13C-18C

G 13O-18O

AAU Two Day YES
Feb 12-13 AAU At the Beach Grand Prix Virginia Beach, VA

G 12C-18C

G 13O-18O

AAU Two Day YES
Feb 19-20 Mountaineer Super Regional Morgantown, WV G 13C-17C AAU Two Day YES
Feb 19-21 AAU The St. James Grand Prix Springfield, VA

G 12C-18C

G 14O-18O

B 14 16 18

AAU Three Day YES
Feb 26-27 Maroon and Orange Winterfest Roanoke, VA G 13C-18C JVA Two Day YES
Feb 26 Commonwealth Series 2 Hampton Roads Area of VA

G U13/14

G U17/18

JVA One Day NO
Feb 27 Commonwealth Series 2 Hampton Roads Area of VA

G U11/12

G U15/16

JVA One Day NO
Mar 5-6 AAU Virginia Beach Grand Prix Virginia Beach, VA

G 12C-18C

G 14O-18O

AAU Two Day

YES***

Mar 5-6 East Coast Power League @ Virginia Beach Virginia Beach, VA B 14 16 18 JVA Two Day NO
Mar 5-6 AAU West Virginia Grand Prix Inwood, WV G 13C-18C AAU Two Day YES
Mar 19-20 Maroon and Orange Spring Fling Roanoke, VA G 13C-18C JVA Two Day YES
Mar 19 Commonwealth Series 3 Hampton Roads Area of VA

G U11/12

G U15/16

JVA One Day NO
Mar 20 Commonwealth Series 3 Hampton Roads Area of VA

G U13/14

G U17/18

JVA One Day NO
Mar 26-27 ACPL Roanoke Grand Prix Roanoke, VA

G 13C-18C

G 13O-18O

AAU Two Day YES
Apr 2-3

Virginia Beach Spring Fling

(Hosted by TVA)

Virginia Beach, VA G 11C-18C JVA Two Day YES
Apr 2-3

AAU Rocky Mount Spring Fling

(Hosted by AAU)

Rocky Mount, VA

G 12-18

B 14 16 18

AAU Two Day YES**
Apr 9 Commonwealth Series 4 Hampton Roads Area of VA

G U13/14

G U17/18

B U16

JVA One Day NO
Apr 10 Commonwealth Series 4 Hampton Roads Area of VA

G U11/12

G U15/16

B U18

JVA One Day NO
Apr 16-17 ACPL Richmond Grand Prix

Richmond, VA

G 13C-18C

G 13O-18O

AAU Two Day YES
Apr 23-24

AAU Rocky Mount Grand Prix

(Hosted by AAU)

Rocky Mount, NC

G 12-18

B 14 16 18

AAU Two Day YES**
Apr 30-May 1 Atlantic Coast Grand Prix Virginia Beach, VA

G 12C-18C

G 14O-18O

AAU Two Day

YES***

May 7-8 AAU Horizon's Edge Super Regional Harrisonburg, VA G 12C-18C AAU Two Day YES
May 14-15 ACPL Championship Grand Prix Richmond, VA

G 13C-18C

G 13O-18O

B 14 16 18

AAU Two Day YES
May 28-29 Maroon and Orange Super Regional

Blacksburg, VA

G 13C-18C AAU Two Day YES

 

* G=Girls Division B=Boys Division C=Club Division O=Open Division

Divisions have the potential to be combined if necessary in order to provide the best overall experience. While we hope to fill each division, this is never something that we can guarantee. If divisions are combined, we will combine within the same type of division - open or club. We will not combine divisions based on age unless absolutely necessary. For example, 14C and 15C have a higher potential to be combined than 14C and 14O.

** For these events, we are partnering directly with AAU (as opposed to just purchasing their insurance for sanctioning) who will be taking care of housing.

*** Stay to Play event.

ONE-DAY EVENT SPECIFIC INFORMATION

ENTRY FEE

$225 per team.

FORMAT

Teams will start in pools with placement based on each team's record. The results of pool play will determine placement of each team in single elimination playoffs. This is subject to change per division based on the number of teams registered.

All matches will be the best of three sets with the first two sets to 25 and the third set to 15. No cap.

Each team is guaranteed three matches.

TWO-DAY EVENT SPECIFIC INFORMATION

ENTRY FEE

$600 per team for clubs with 1-2 teams entered in the same event.

$25 rebate per team for clubs with 3-5 teams participating in the same event event.**

$50 rebate per team for clubs with 6 or more teams participating in the same event.**

**DISCLAIMER: A deposit of $600 per team will be required for every team regardless of the number registered per club. We will provide a rebate check within a week after the event if not at the actual event. If you pay online via AES, the amount will be refunded to the card used. If you pay via check, a check for the rebate amount will be made out to your club and sent to the address on the entry form unless we hear you need this done differently.

FORMAT

The first day will consist of pool play. The format of pool play per division will be determined by the number of teams registered and accepted into that division. The second day will be single elimination playoffs with a consolation game if needed. The results of pool play will determine placement of each team in the playoffs. Each match will be the best of three sets with the first two sets to 25 and the third set to 15. No cap. Each team will be guaranteed five matches.

WAVES

Each event will consist of an AM wave and PM wave. Information regarding which divisions are within which waves will be available the week of the tournament as the schedule is created. This will depend on the number of teams within each division.

THREE-DAY EVENT SPECIFIC INFORMATION

ENTRY FEE

$800 per team.

FORMAT

The first two days will consist of pool play. The format of pool play per division will be determined by the number of teams registered and accepted into that division. The third day will be single elimination playoffs with a consolation game if needed. The results of pool play on the first day will determine placement of each team for the second day of pool play. The results of pool play on the second day will determine placement of each team on the third day for playoffs. Each match will be the best of three sets with the first two sets to 25 and the third set to 15. No cap. Each team will be guaranteed seven matches.

WAVES

Each event will consist of an AM wave and PM wave. Information regarding which divisions are within which waves will be available the week of the tournament as the schedule is created. This will depend on the number of teams within each division.

 

STEP 2: SET EVERYONE UP APPROPRIATELY TO RECEIVE COMMUNICATION VIA AES MESSAGING

PROTOCOL FOR COMMUNICATION

Our protocol for line of communication is as follows:

> ACE (us, the Tournament Host) to and from Clubs/Coaches via email. We communicate directly to registered teams via AES messaging when specific to an event. Please, make sure that you are set up to receive that communication.

> Clubs/Coaches to and from Athletes/Parents/Spectators. Parents and spectators, please reach out directly to your club if you have any questions. It is the responsibility of the club to pass on important information to athletes, parents, and spectators for their teams. Parents, if you are not receiving that, please check with your club to make sure your lines of communication are working appropriately. Just like your club encourages you and your athlete to communicate first with the Coach rather than going directly to the Club Director, we do something similar for our events.

CHECKLIST TO MAKE SURE YOU RECEIVE OUR EMAILS SENT VIA AES MESSAGING

Club Directors, Coaches, Team Representatives, and Chaperones, we communicate via AES messaging registered teams. We strongly encourage you to go through the list below in order to make sure you receive the appropriate communication from us throughout the season.

(1) Every email address that should receive information for a team will need to be associated with an AES account tied to the registered team. Otherwise AES is unable to send emails regardless if it is plugged into a roster. Aka, each email must have opted in to receiving AES emails.

(2) If the email address is associated with an AES account, check that the account settings show the account as "opted in" to receiving emails from AES.

(3) Add info@advancedeventsystems.com and atlanticcoastevents.volleyball@gmail.com to your list of contacts within your email service provider.

(4) Double check that your email server does not have any set rules that would block emails such as the ones sent through AES.

(5) If you do not have an account set up with AES, make sure your club director is forwarding you the appropriate emails.

AES EXPLAINED

AES is where we host our information for events. AES is NOT the host of our events. Think of AES as a social media platform or website host. They provide a place for us to share our content, to share our service/product, and to engage with you.

Communication regarding AES issues can be directed to them. However, do not include their email address when communicating with us regarding our events. They will not be able to answer your questions regarding specific event details. Those should be directed to us via email by a club representative.

 

STEP 3: GO THROUGH THE SANCTION (AAU vs. JVA) CHECKLIST TO ENSURE YOU MEET SANCTION REQUIREMENTS

It is the responsibility of the club and coaches to make sure each team and individual complies with the sanction policies prior to the tournament weekend. If not, unfortunately, the team or individual will not be allowed to participate. This is something that needs to happen one time per season per sanction!

Click here to read AAU-sanctioned event policies.

Click here to read JVA-sanctioned event policies.

 

STEP 4: SUBMIT YOUR PAYMENT(S)

Payment for each team is due two Saturdays prior to the event or earlier. Payments can be made via check sent to the address provided in your confirmation email or online through AES. 

Team statuses will be changed to accepted in AES by ACE staff shortly after payment is received and as space allows. Priority will be given first by payment date and second by registration date. Registration does not guarantee acceptance into an event.

REFUND POLICY

Prior to four weeks. - Full refund.
Two to Four weeks out. - 50% of entry refunded if drop.
Two weeks out or less. - No refund.
 

If for some reason your team needs to drop, we greatly appreciate an update as soon as possible. Teams that have not made payments by the due date are eligible for an automatic drop.

If  we must cancel an event due to COVID-19 and/or government regulations, please understand that we have your club’s best interest at heart. The amount of reimbursement will depend on venue policies and expenses incurred. Note also that if you cannot attend due to COVID but we still host the event, the refund policy still stands.

 

STEP 5: SUBMIT A SIGNED VERSION OF THE EVENT-SPECIFIC ENTRY FORM FROM AES FOR YOUR CLUB

A signed copy of each club's entry form specific for each event is due two Saturdays prior to the event or earlier. You will find this in your AES dashboard from the club perspective.

Those can be mailed to the address provided in your confirmation email or sent via email to our ACE email by a club representative.

 

STEP 6: BOOK HOUSING IF TRAVELING FROM OUT OF TOWN

TRAVELING TEAMS® has been selected to be the housing service for all 2022 ACE events other than the AAU Rocky Mount events hosted by AAU. Several hotels are sponsoring these events and have partnered with us to make housing arrangements for your club run smoothly. Click here for more specific hotel information and to book your stay.

 

STEP 7: SUBMIT YOUR EVENT-SPECIFIC TEAM ROSTER(S) IN AES

Rosters are to be entered in AES two Wednesdays prior to the event. A $25 late fee will be applied if rosters are turned in past the deadline. Roster editing and submission will no longer be available two Fridays prior to the event. You will need to contact us if you are late with your roster or need any updates made after that date.

Read through the proper sanction policies for roster requirements. AAU or JVA.

Click here if you need roster editing and printing instructions.

 

STEP 8: PRINT & SIGN A COPY OF EACH TEAM’S EVENT-SPECIFIC AES ROSTER

An adult club representative of each team must check in the team prior to their first match by turning in a printed and signed AES roster specific to the event to the Tournament Director at the team's venue prior to playing.

Read through the proper sanction policies for roster requirements. AAU or JVA.

Click here if you need roster editing and printing instructions.

 

STEP 9: TEAM CHECK IN

Turn in printed and signed copy of team’s event-specific AES roster for team check in on the first day of the event prior to the team’s first match.

 

GENERAL EVENT INFORMATION

SEEDING

We do our best to rank appropriately so that every team has the opportunity to have an enjoyable experience. We look at overall results. If a team is playing up a division, they will be ranked after all of the other teams within the age bracket unless we have results from previous tournaments for them within the same age bracket.

DIVISIONS

See each tournament for division specifics. Note that divisions have the potential to be combined if necessary in order to provide the best overall experience. While we hope to fill each division, this is never something that we can guarantee. 

SCHEDULES

The schedule will be finalized and sent out to club directors and coaches by the Wednesday evening prior to the tournament. You will be able to follow the schedule via AES once it goes live online with the exception of one-day events.

Please note that if you ask for this information in advance regarding the schedule, we will not be able to satisfy your request. We appreciate your patience and understanding as we wait to see how the divisions develop. Doors will open at 7AM with the first match of each day taking place at 8AM unless otherwise updated for a specific event.

SPECIFIC EVENT AND VENUE INFORMATION 

Specific information for spectators and teams for each event, such as parking, facility policies, COVID related policies,  schedule link, etc will be provided on an event-specific page of this website within the week leading up to the event. All coaches and club directors set up to receive emails via AES will receive the appropriate link to share with their teams. It will also be uploaded as a link on each event's AES page.

Coaches and Club Directors, for any specific tournament questions not answered within this page, email us at atlanticcoastevents.volleyball@gmail.com. Athletes, Parents, and Spectators, please read through the Communication Protocol section above before reaching out directly to us.